Case Study:
Recruiting Executive Search - Chief Strategy Officer for Polcode
1 Context and challenge
Polcode (polcode.com) is a technology company specializing in providing software solutions that is growing rapidly and needed an experienced leader for the key position of Chief Strategy Officer (CSO).
The recruitment challenge
At the end of the year, Polcode's management approached us with an urgent need for a highly skilled strategist who could start work as early as February.
Requirements for the candidate:
✅ C-level experience in a technology company
✅ Strong business strategy and organizational scaling skills
✅ Knowledge of the IT market and ability to adapt strategy to its dynamics
✅ Cultural fit with the organization
The biggest challenge was time - finding and hiring the right CSO usually takes several months. Meanwhile, Polcode expected an express process that would allow the company to quickly implement its new growth strategy.
2. strategy of action: executive search in express mode
With our proven executive search methodology and extensive network of contacts, we were able to take on this challenge and deliver a candidate in record time.
Steps of the recruitment process
🔎 S tage 1: Needs Analysis and Candidate Profiling
Immediately after receiving the inquiry, we conducted an in-depth analysis of Polcode's requirements, identifying not only technical skills and experience, but also the personality traits and management style that would best fit the organization.
🎯 S tage 2: Identification and Selection of Candidates
Using direct search, our contact database, and our network of recommendations in the technology industry, we quickly identified the best candidates who met the requirements.
🗂 S tage 3: Presentation of Candidates
After initial interviews and match assessment, we presented the client with the top three candidates who met all key criteria.
🔄 S tage 4: Client Decision
A week after the project started, we received information that Polcode did not want to continue the process with other people - one candidate was such a good fit for the organization that the company immediately decided to focus only on her.
💬 S tage 5: Negotiation and finalization of the process
After Polcode's decision, we began negotiating the terms of cooperation with the selected candidate, working out the details of her employment.
Number of candidates in the funnel
Number of candidates presented
Number of candidates hired
Number of days from project start to candidate hire (Time to Fill)
3. result: a perfect match in record time
🚀 Time from project start to selection of ideal candidate: 7 days
🎯 Final client decision: 1 perfectly matched candidate
Just a week after the presentation of the candidates, Polcode decided to terminate further search because we found a perfect fit for the CSO position.
4. key findings and customer value
✅ Speed and efficiency: Standard recruitments for C-level positions take 2 to 6 months - we delivered the perfect candidate in record time.
✅ Perfect fit: Precise analysis of the organization's profile and expectations allowed us to find a candidate who not only had the right experience, but also fit Polcode's organizational culture.
✅ Save time and resources: Thanks to our approach, Polcode was able to move quickly to negotiations and onboarding instead of conducting a lengthy selection process.
5. Podsumowanie
This collaboration demonstrates that even the most challenging C-level recruitments can proceed rapidly if the right tools and experience are used.
Polcode gained a strategist who brings real value to the organization from the first days, and we gained another case study confirming the effectiveness of our executive search method.
👉 Looking for leaders who will make a difference in your company? Get in touch with us!
Client feedback
I had the pleasure of collaborating with Tomasz. From the very beginning, he impressed me with his professionalism, deep industry knowledge and genuine dedication to delivering the best results. Tomasz truly understands the challenges of IT recruitment and has a remarkable ability to match the right candidates to the right roles. His approach is proactive and transparent.
Thanks to Tomasz's efforts, we successfully hired exceptional specialists and I would highly recommend working with Tomasz to anyone looking for a trusted recruitment partner in the IT sector.
Thank you, Tomasz, for your outstanding support and dedication!
I had the pleasure of working with Tomasz during the recruitment process that led me to my current role as Chief Strategy Officer at Polcode.
Tomasz approached me about the opportunity (initially for a Head of Sales position) and guided the entire process with a level of professionalism and clarity that’s rare to find.
What really stood out was his ability to see beyond job titles – recognizing the strategic alignment between my experience and Polcode’s broader needs. Throughout, he balanced deep business understanding with a genuinely human approach, ensuring that both sides found the right match.
If you’re looking for a headhunter who represents his clients with integrity, insight, and care, I can’t recommend Tomasz highly enough.
Schedule a free consultation
Do you want to strengthen your team with exceptional specialists?
Take advantage of our free consultation and find out how we can help you with this challenge.
Schedule a 15-minute online meeting and start building your dream team with our help
⇽ Case Study Avenir Medical